What it actually looks like
Screenshots straight from the running system — not mockups. The same screens your cashiers, managers and bookkeepers use every day.
Point of sale
The POS till
The screen your cashiers actually use. Built for speed: barcode scan, favourite grid, customer lookup, multi-tender split — all without leaving the keyboard.
- Favourites grid for fast item entry (no scanner needed)
- Barcode + PLU + name search in one box
- Live cart with line discounts and price overrides
- Multi-tender splits (Cash, Card, EFT, Account, Voucher)
- Auto-attaches active shift, register and sales rep
Daily ops
Owner dashboard
The first screen the owner sees in the morning. Today vs yesterday, week-on-week, top sellers, low stock and alerts — at a glance.
- Today's sales, transactions and average basket
- Hourly takings chart vs the same day last week
- Top sellers, low stock alerts and recent activity
- Per-store filter for multi-branch operators
Cash management
Money Counter cashup
A real cashup screen built for South African retail — count notes and coins by denomination and watch the till balance live as you type.
- Denomination grid (5c through R200) with live extended totals
- Tender reconciliation: system vs counted vs tip per payment type
- Record payouts and paid-ins mid-cashup, totals update instantly
- Float toggle, cash to bank, expected vs counted variance
- Non-banking categories (petty cash, supplier from till, owner draws)
Reporting
Sales report
Every sale, grouped your way. Daily takings chart, payment-mix donut and a transaction list you can drill into.
- Daily takings bar chart over any range
- Payment-mix donut: Cash / Card / EFT / Account / Voucher
- Filter by store, register, cashier, customer or rep
- Excl-VAT, VAT and incl-VAT broken out per row
Reporting
Gross profit report
Where you actually make money. Revenue, COGS and GP% per category, with a bar chart that puts the underperformers in front of you.
- GP per department, category and product line
- Calculated against the WAC at the moment of sale
- Compare against your per-product GP target
- Drill from category → product → individual sale
Compliance
VAT 201 ready
Output VAT, input VAT, net payable to SARS. The numbers your bookkeeper actually needs at the end of every period.
- Standard / zero-rated / exempt split per line
- Input VAT from GRVs and supplier invoices
- Net VAT payable / refundable for the period
- Tax-period selector (monthly or bi-monthly)
Purchasing
Goods received vouchers
Every delivery from every supplier, with the journal entries already posted and stock already moved.
- Sequential GRV numbers, gap-free
- Posts DR Inventory / CR Accounts Payable automatically
- Recalculates WAC the moment you save
- One-click reprint, edit before posting, never after
Purchasing
GRV detail with cost allocation
Open any GRV and see every line, every cost component and the journal entry the system posted. Full audit trail, every time.
- Line-by-line cost, freight allocation and landed cost
- Per-line VAT (15% / 0% / exempt)
- Linked journal entry shown inline
- Stock ledger entries linked from each line
Purchasing
Purchase orders
Order from suppliers before they deliver. PO becomes a GRV in one click — no re-keying line items.
- Sequential PO numbers (PO-) gap-free
- Status flow: draft → sent → received
- Convert PO → GRV with one click
- Tracks ordered vs received per line
Inventory
Stock-on-hand valuation
What is sitting on the shelves and what it cost you. Computed live from the immutable stock ledger — never edited by hand.
- On-hand × WAC = total stock value, per location
- Filter by department, category, brand or supplier
- Highlights items below min stock level
- Export to CSV for the auditors
Inventory
Product detail
One product, every fact about it. Pricing across price levels, suppliers, barcodes, recent movements and stock by location — on a single page.
- Multiple barcodes and units of measure
- Price levels (Retail / Wholesale / Trade) editable inline
- Multi-supplier with last cost per supplier
- Stock-on-hand split by location, with recent movements
Inventory
Stock take with variance
Count what is actually on the shelf and let FlowPOS write the variance to the books — with a journal entry, not a free-text note.
- System-on-hand vs counted with running variance
- Posts DR/CR Inventory Shrinkage on close
- Snapshot taken at start, never moves
- Variance valued at WAC for accurate write-offs
Manufacturing
BOM / Recipe builder
Bake a loaf, blend a sausage filler, build a hamper. One click consumes the components and produces the parent — at a real, computed cost.
- Components with scrap % per line
- Cost methods: avg / standard / fixed
- Builds atomically: components down, parent up
- Cost flows into product WAC like any other receipt
Customers
Customer at a glance
Open a customer and see everything that matters first. Outstanding balance, credit limit, aging strip, recent sales and payments — without scrolling.
- Live balance vs credit limit with colour cue
- Inline aging strip across all buckets
- One-click Receive Payment and Statement actions
- Recent sales and payments without leaving the page
Debtors
Customer statement
Send your account customers a real statement — opening balance, every transaction in the period, running balance, closing balance and aging.
- Period range selector with one-click print
- Coloured transaction types (invoice, payment, credit note)
- Running balance after every line
- Aging analysis as at the closing date built in
Reports
Debtors aging report
Store-wide aging snapshot. See exactly which customers owe what, in which bucket, at any date.
- FIFO allocation of payments against oldest invoices
- Current / 30 / 60 / 90 / 120+ buckets with totals row
- Click any customer to drill into their statement
- As-at date picker for retrospective views
Debtors
Customer payments
Receive a payment and let the system FIFO-allocate it across the customer's open invoices — with a journal entry posted at the same moment.
- Sequential payment numbers (PMT-) gap-free
- Auto FIFO allocation against oldest invoices
- Posts DR Bank/Cash / CR Accounts Receivable
- Reverses cleanly via credit note, never deleted
Sales reps
Commission report
Pay your sales reps the right amount. Live per-rep performance with sales count, turnover and commission across any date range.
- Per-rep commission % stored on the rep, not hardcoded
- Calculated on excl-VAT turnover
- Date range filter (month / quarter / year)
- Grand totals row for the whole team
Quotes & orders
Live quote builder
Build quotes and sales orders in seconds. Customer + sales rep auto-link, line builder with live VAT, convert to order with one click, fulfill into a real Sale.
- Live line totals (excl, VAT, incl) per row
- Sequential numbers (QT-, SO-) gap-free
- Status workflow: draft / sent / accepted / converted
- One-click convert to Sales Order or Sale
Quotes & orders
Quotes pipeline
Every quote your team has put out, with status, value and customer. See what is sitting in draft, what is sent and what already converted.
- Filter by status, customer or rep
- Convert any sent quote to a Sales Order
- Track lost quotes with a reason field
- Print or email straight from the row
Quotes & orders
Sales orders
A confirmed order that is not yet a sale. Reserve stock, plan delivery, then fulfill into a real Sale when the goods leave the door.
- Sequential SO numbers (SO-) gap-free
- Pending / partial / fulfilled status flow
- Auto-defaults customer, rep and price level
- Fulfill into a real Sale via POSService
Distribution
Areas & delivery routes
Group customers by area, assign them to a delivery route on a specific weekday, and print a delivery sheet the night before.
- Areas and routes managed on one screen
- Customer counts per area / route at a glance
- Day-of-week selector per route
- Print delivery sheet for any day with check boxes
Sales pipeline
Leads inbox
Quote requests from the public website land here. Triage, qualify, convert into a real customer — without ever leaving FlowPOS.
- Status filter: new / contacted / qualified / lost
- Linked to the website quote calculator
- One-click convert lead to customer
- Note thread per lead for sales follow-ups
Butchery
Carcass receipt with cooling loss
Receive a livestock carcass at delivery weight, capture the cold mass after chilling, and let FlowPOS post the cooling loss as a real expense — automatically.
- Hot mass at delivery vs cold mass after chilling
- Auto-computed shrinkage % with warning above 3%
- Inventory recorded at cold mass (the actual usable kg)
- Auto journal entry: DR Inventory + DR Cooling Loss + CR Accounts Payable
Butchery
Carcass split into cuts
Take a 50kg beef chuck, split it into rump, loin, belly and trim, and FlowPOS does the mass-weighted cost allocation and writes the trim loss to the books.
- One input → many cuts with actual masses
- Live yield % and trim loss as you build
- Mass-weighted WAC per cut (not equal-weighted)
- Trim loss posted as Inventory Shrinkage expense